| Citizen's Charter

Victoria’s Citizen Charter 8th Edition View Citizen’s Charter

Vision & MissionBrief History of Victorias CityCityhood - RA 8488The City Official SealThe City Official Logo
Compliance on Full Disclosure PolicyAnnual Procurement PlanExecutive OrdersSP Resolutions and Ordinances
Gender and Development Related Articles
City’s MandateCertificate of Compliance - 8th EditionFeedback and Complaints MechanismCART DirectoryCitizen's Charter 8th Edition
Departments Contact InfoHelp Center
Public Library
philippine presidents photo

Delayed Registration of Registry Record

CHECKLIST OF REQUIREMENTS

PSA Negative Result of Verification

BIRTH

Pursuant to MC 2024-17, Additional Guidelines for Delayed Registration of Birth dated June 4, 2024, the following additional guidelines for delayed registration of birth shall be strictly complied with:

  • In cases of applicants 18 years of age and above, the personal appearance of the applicant before the concerned CCR shall be mandatory.
  • For marital minor applicants, the personal appearance of the parents before the CCR is mandatory. In default of the parents or judicially appointed guardians, persons exercising substitute parental authority as provided under Art. 216 of the Family Code shall personally appear before the OCR. Provided that nothing under this paragraph shall prohibit the CCR from requiring the personal appearance of the minor child.
  • In cases of non-marital minor applicants, only the mother shall personally appear before the CCR. If the party seeking the registration is not the mother, an Affidavit or a sworn statement stating the present whereabouts of the mother and the reason for her inability to personally appear before the CCR shall be submitted.

LIST OF REQUIREMENTS

Any two of the following documentary evidence which may show the name of the child, his/her date and place of birth, and the name of the mother, and father (if the child is marital, or if non-marital, has been acknowledged by the father):

  • Baptismal certificate
  • School records
  • Income tax return of parent/s
  • Insurance policy
  • Medical records; and
  • Others, such as barangay captain's certification, ID, etc.

Affidavit for Delayed Registration executed by the informant

Affidavit of two disinterested persons who might have known the facts of birth and parentage of the child

ADDITIONAL REQUIREMENTS PURSUANT TO MC No. 2024-17

Barangay Certification / Proof of Residency issued by the Punong Barangay

National ID

Any two (2) documentary evidence of the parents, such as but not limited to:

  • Live Birth (COLB)
  • Government-issued ID
  • Marriage Certificate
  • Death Certificate of the deceased parents (if applicable)

Unedited front-facing photo of the registrant to be attached to the application (2x2 size, white background, taken within 3 months from the date of registration)

If the application for delayed registration is filed on behalf of a deceased person, the death certificate of the document owner shall be required.

For those whose one of the parents is a foreigner:

  • Marriage Certificate of parents (marital child)
  • Birth Certificate of parent/s
  • Valid Passport or BI Clearance Certificate or ACR I-Card of the foreign parent/s

For non-marital children who will be availing of R.A. 9255:

  • Affidavit of Admission of Paternity and/or Affidavit to Use the Surname of the Father (AUSF)
  • Affidavit of Acknowledgement in case of a non-marital child born before August 3, 1988.

NOTE:

If the person is eighteen (18) years old or above, he shall apply for late registration of his birth, and the requirements shall be:

All the requirements for a child who is less than eighteen (18) years old; and

Certificate of Marriage, if married.

(In the delayed registration of birth of an alien, travel documents showing the origin and nationality of the parents shall be presented in addition to the requirements mentioned above.)

MARRIAGE

Application for Marriage License bearing the date when the marriage license was issued, except for marriages exempt from marriage licenses, shall be required. In the absence of a Marriage License, a certification issued in lieu thereof, by the church or solemnizing officer;

Birth Certificate of 2 off-springs;

Original Marriage Contract;

Affidavit for Delayed Registration

DEATH

Four (4) copies of the Certificate of Death, which must be correctly and completely accomplished and duly reviewed by the health officer

Affidavit for Delayed Registration, which shall be executed by the hospital/clinic administrator if the person died in the hospital, clinic, or similar institution, or if the person died elsewhere, by the attendant at death. In default of the hospital/clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relatives of the deceased or by any person having legal charge of the deceased when he was still alive.

Authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal; and

Verified by the health officer in the box provided in the Certificate of Death.

WHERE TO SECURE?

City Civil Registrar's Office thru BREQS

BIRTH

Concerned client

Legal Office / CCRO / Any Notary Public

ADDITIONAL REQUIREMENTS PURSUANT TO MC No. 2024-17

Concerned client

MARRIAGE

CCRO

Solemnizing Officer

CCRO / Concerned client

Legal Office / CCRO / Any Notary Public

DEATH

CCRO / Hospital clinic

Legal Office / CCRO / Any Notary Public

HOW TO AVAIL THE SERVICE
01

Client Steps :

Fill-up a verification form and submit to the employee-in charge (EIC) 

Agency Actions :

CCRO staff gives Verification Form to be filled out by the client

Fees to be Paid :

No Fee is required for late Registration of Civil Registry Document

Processing Time :

3 minutes

Person Responsible :

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Operator I)

JEAN MAGBANUA
Admin. Aide I (Utility Worker I)

KAREN FERRARIS
Admin. Aide I (Casual Laborer I)

02

Client Steps :

EIC verifies from the archives whether the record is already available.

(If the record is not found in the database, a manual search is done.)

Agency Actions :

CCRO staff shall:

  1. Verify if the record of vital event is available. However, if the vital event is not available in the database, proceed to Step 3

Fees to be Paid :

None

Processing Time :

4 minutes

1 hour

Person Responsible :

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Operator I)

JEAN MAGBANUA
Admin. Aide I (Utility Worker I)

KAREN FERRARIS
Admin. Aide I (Casual Laborer I)

03

Client Steps :

If verification yields negative, go to the Registration Area, then submit the supporting documents for registration and other supporting papers to the EIC. The EIC examines the documents. It may be:

  • Certificate of Live Birth (COLB)
  • Marriage Contract
  • Death Certificate
  • Others

Agency Actions :

CCRO staff interviews the client.

Fees to be Paid :

None

Processing Time :

5 minutes

Person Responsible :

Birth:

MILDRED QUINDAP

FREDA FLORES

Marriage:

GUINA GUINO-O

Death:

FREDA FLORES

04

Client Steps :

Wait as the EIC prepares the COLB/MC/DC, as the case maybe, review the correctness of the entries and sign the document

Client shall review the correctness of the data in the prepared document and signs in the specified space provided.

Agency Actions :

CCRO staff:

  1. Prepares the document (Certificate of Live Birth, Certificate of Marriage, and Certificate of Death)
  2. Reviews the correctness of entries in the prepare document and assists the client in signing the document

Fees to be Paid :

Processing Time :

30 minutes

Person Responsible :

Birth:

MILDRED QUINDAP

FREDA FLORES

Marriage:

GUINA GUINO-O

Death:

FREDA FLORES

05

Client Steps :

EIC shall issue a schedule of release of registered document.

Note:

Pursuant to MC 2024-17, the application for delayed registration of birth shall not be deemed received, for processing and subsequent posting, pending the verification of the concerned CCR on the completeness and authenticity of the documentary requirements and the veracity and genuineness of the statements made in the Affidavit by the applicant and documentary requirements. Upon discovery of any inconsistencies, irregularities and/or misinformation in the information provided by the applicant in the COLB form and other submitted supporting documents, the concerned CCR shall refuse acceptance of the application for delayed registration until the inconsistencies, irregularities and/or misinformation have been remedied.

Agency Actions :

CCRO staff:

  1. Processes the documents for registration
  2. Signs the document prepared
  3. Submits the document to the City Civil Registrar for review and approval
  4. CCR shall examine the COLB whether it has been completely and correctly filled out. The CCR shall also evaluate the veracity and genuineness of the statements made in the Affidavits and the completeness and authenticity of other submitted supporting documents through a personal interview of the applicant or if necessary, conduct a field visit with the Office of the Punong Barangay where the registrant resides to confirm the statements made in the Affidavit and genuineness of the supporting documents.
  5. Assign Registry Number and enters/records of the vital event in the registry and the database upon advice.
  6. Enters the record in the registry upon approval of the City Civil Registrar

Fees to be Paid :

Processing Time :

10 minutes

Within 5 working days

After the completion of the 10-day reglementary posting period

Person Responsible :

06

Client Steps :

Releasing of Document

Secure priority number, present your claim slip to the EIC; secure Order of Payment for the Certification Fee and Document Security Seal and follow the fees in securing Certified Copy of Civil Registry Documents

Agency Actions :

CCRO staff releases the document to the client

Fees to be Paid :

Processing Time :

3 minutes

Person Responsible :

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Operator I)

RHODA LUZARITA
Admin. Aide II

JEAN MAGBANUA
Admin. Aide I (Utility Worker I)

KAREN FERRARIS
Admin. Aide I (Casual Laborer I)

RUEL ROA
Admin. Aide I

07

Client Steps :

Proceed to the City Treasurer's Office (CTO) and pay the required fee for the Document Security Seal. Wait for the Official Receipt upon Payment

Agency Actions :

Cashier accepts and prepares receipt for the payment of the said fee

Fees to be Paid :

Certification Fee - P50.00

Document Security Seal - P50.00

Processing Time :

Person Responsible :

City Treasurer's Office

08

Client Steps :

Bring the O.R. and Document Security Seal to CCRO

Agency Actions :

CCRO staff:

  1. Accepts the O.R. and Documents Security Seal
  2. Attaches the Document Security Seal to the COLB
  3. Records the Document Security Seal number

Fees to be Paid :

Processing Time :

3 minutes

Person Responsible :

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Operator I)

RHODA LUZARITA
Admin. Aide II

JEAN MAGBANUA
Admin. Aide I (Utility Worker I)

KAREN FERRARIS
Admin. Aide I (Casual Laborer I)

RUEL ROA
Admin. Aide I

09

Client Steps :

Wait for your name to be called to claim the registered document

Agency Actions :

CCRO staff releases the document

Fees to be Paid :

Processing Time :

2 minutes

Person Responsible :

KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Operator I)

AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)

RHODA LUZARITA
Admin. Aide II

JEAN MAGBANUA
Admin. Aide I (Utility Worker I)

KAREN FERRARIS
Admin. Aide I (Casual Laborer I)

RUEL ROA
Admin. Aide I

Contact
info.victorias@city.gov
(632) 8582-1818

Osmeña Avenue, Victorias City, Negros Occidental 6119

Other Citizen Services
Payments
Services
Business
Government
Education
Jobs
Tourism
  • Sidlak Sang Kadalag-an
  • Sidlak Sang Kadalag-an
  • Sidlak Sang Kadalag-an