Applying for Out-of-Town Reporting of Birth, Marriage and Death
OUT-OF-TOWN REPORTING OF BIRTH
- Affidavit to Use the Surname of the Father (AUSF) - duly notarized and registered at the Office of the City Civil Registrar; and/or
- Affidavit of Admission of Paternity (AAP)
- Community Tax Certificate of the Affiant/s
- Government-issued ID of the Affiant/s
Note: If the application is for delayed registration of birth, the requirements under the rules governing delayed registration of birth shall also be complied with. (See Delayed Registration of Registry Record for Birth)
OUT-OF-TOWN REPORTING OF MARRIAGE
OUT-OF-TOWN REPORTING OF DEATH
OUT-OF-TOWN REPORTING OF BIRTH
OUT-OF-TOWN REPORTING OF MARRIAGE
OUT-OF-TOWN REPORTING OF DEATH
Client presents the documents for registration of vital event to the EIC in the Registration Section.
It may be:
- Certificate of Live Birth
- Marriage Contract
- Death Certificate
- Others
CCRO staff shall:
- Accept the document
- Interview the client to check the correctness of the information/data
- Check/examine the completeness of the documents presented
None
3 minutes
BIRTH
MILDRED QUINDAP
Admin. Aide IV (Bookbinder II)
MARRIAGE
GINA GUINO-O
Admin. Asst. II (Adm. Asst.)
DEATH
FREDA FLORES
Admin. Aide II (Bookbinder I)
Wait as the EIC prepares the COLB/MC/DC, as the case may be, and reviews the correctness of the entries.
Note:
Pursuant to MC 2024-17, the application for delayed registration of birth shall not be deemed received, for processing and subsequent posting, pending the verification of the concerned CCR on the completeness and authenticity of the documentary requirements and the veracity and genuineness of the statements made in the Affidavit by the applicant and documentary requirements.
Upon discovery of any inconsistencies, irregularities, and/or misinformation in the information provided by the applicant in the COLB form and other submitted supporting documents, the concerned CCR shall refuse acceptance of the application for delayed registration until the inconsistencies, irregularities, and/or misinformation have been remedied.
CCRO staff shall:
- Prepare the document and examine/check the data encoded in the document
- Assist the client in signing the document; CCRO staff also signs the document
- Submit the document to the City Civil Registrar for verification and checking as to completeness and veracity of the documents presented
None
40 minutes
BIRTH
MILDRED QUINDAP
Admin. Aide IV (Bookbinder II)
MARRIAGE
GINA GUINO-O
Admin. Asst. II (Adm. Asst.)
DEATH
FREDA FLORES
Admin. Aide II (Bookbinder I)
JULIE ANN C. ROA
City Civil Registrar
All accepted applications for out-of-town registration of birth will be coursed through the PSO for transmittal and endorsement to the concerned record-keeping civil registrar pursuant to MC 2024-17.
CCRO staff shall prepare the documents for transmittal to PSO, then to the concerned C/MCR upon review and validation by the CCR of the evidence presented.
NOTE:
Pursuant to MC 2024-17, upon discovery of any inconsistencies, irregularities, and/or misinformation in the information provided by the applicant in the COLB form and other submitted supporting documents, the concerned CCR shall refuse acceptance of the application for delayed registration until the inconsistencies, irregularities, and/or misinformation have been remedied.
Fees to be incurred for mailing and other incidental expenses:
P 500.00 (for documents to be sent outside Negros Occidental)
P 200.00 (for documents to be sent within Negros Occidental)
5 minutes
PSO
The client shall be advised to come back after 20 days from the date of mailing to check the possible reply of the registering Civil Registrar.
Processing time of the Out-of-Town Reporting of Birth / Marriage and Death depends on the response of the Office of the City Civil Registrar where the event is recorded.
BIRTH
MILDRED QUINDAP
Admin. Aide IV (Bookbinder II)
MARRIAGE
GINA GUINO-O
Admin. Asst. II (Adm. Asst.)
DEATH
FREDA FLORES
Admin. Aide II (Bookbinder I)
Releasing of document if successfully registered document
CCRO staff releases the documents to the client
3 minutes
AIRENE LORENZO
Admin. Asst. VI (Computer Operator III)
KENNETH MARK CUESTA
Admin. Aide II (Reproduction Machine Optr. I)
Contact
Osmeña Avenue, Victorias City, Negros Occidental 6119